
How should staff at Hamilton Southeastern (HSE) Schools communicate with students? The district’s Policy Committee reviewed proposed new school policies governing these communications Thursday morning, with a myriad electronic platforms available to staff and students.
Deputy Superintendent Matt Kegley told the committee the district has been grappling with such communications, particularly athletes. Coaches, club sponsors, and teacher assignment reminders are examples of such communications done electronically. Kegley cites the implementation of Parent Square as a way to do so within the school district’s systems.
Director of Educational Technology Jeff Harrison told the committee the idea is to limit staff-student communications within technology under the purview of HSE Schools. Student Square is a part of Parent Square, allowing students to use the same system. The system has been in use for 2 years and Harrison says users find it an easy system to navigate. Parent Square can be inspected by school officials at any time.
Parent Square also has a language translation feature, for those where English is not the first language of the parent.
The proposed policy states it is not acceptable to like, follow, friend, personally text or utilize e-mail on personal social media accounts when staff communicates with students, according to Harrison. The policy change would not impact athletes until the spring sports season, allowing coaches to move to the Parent Square system.
Kegley and Hamilton Southeastern Education Association President Abby Taylor agreed that teachers are generally very supportive of this proposed policy. Kegley says this policy would protect teachers when a message is not perceived the way it was intended, the entire conversation can be reviewed.
Board member Sarah Donsbach asked about using electronic media when a student is being recruited, or wants to be recruited by a university. Harrison said coaches showcasing their athletes to college recruiters should not use personal accounts.
There was a lengthy discussion about how Facebook accounts that are not private can allow students to follow a teacher’s personal Facebook account without the teacher’s knowledge, which would be a violation of this proposed policy. Teachers would need to review their Facebook followers now and in the future, if not a private account.
Taylor said ISTA does not recommend that teachers identify themselves as teachers on personal social media accounts. Taylor added that staff needs a detailed review and explanation of how this policy will be implemented once adopted by the board.
This proposed policy will be presented at the August 14 school board meeting for discussion, but no vote is expected at that time.